SubmissionSystem

Sending a mass email to speakers

The process to send out a mass email from the Submission System to the speakers involves editing the 'send_mass_emails.php' file to send out the type of email you want and to the list of speaker to receive it. The only people who will be able to access the 'send_mass_emails.php' page are those with the 'conference_chair' role.

The one function in the 'send_mass_emails.php' file is 'send_email_to_speakers', this function takes the name of the email template you are wanting to send out and a list of the speaker IDs to send the emails to.

By default the list of speakers is a set of Eclipse Foundation speaker IDs for testing purposes. The function 'get_accepted_speakers_ids' will do just what is says, return an array of unique speaker ID that have accepted talks.

To run the script simply log in with a user who has the 'conference_chair' role and access the conference specific URL like this:

https://www.eclipsecon.org/submissions/CONFERENCE-IDENTIFIER/send_mass_emails.php

The page will show a list of the users who received the email and it will also report if it was unable to find an email address for a speaker.